An example for a manufacturing business.
Each example shows a manual job after the tools are connected, with how it works before beside it. On a phone, swipe to see before.
01Ingredient quotes
After
One request goes out, and every answer is compared on what it really costs landed, with minimum orders and freight counted.
Worth a lookPellam looks cheaper than Norvell at €39.90 per kg, but the 100 kg minimum makes it €49.88 per kg for the 80 kg needed.
Last paid €42.10 per kg (Norvell Ingredients, 3 months ago).
Illustration. An example business, not a real company.
Before
The same request goes to several suppliers, and the answers arrive as emails, PDFs and phone notes, each with different terms.
To: 4 suppliers
Please quote 80 kg ashwagandha root extract, 5% withanolides, delivered if possible.
Norvell Ingredients
41,50 EUR per kg ex works. MOQ 25 kg. Ready in about 10 days.
Pellam Botanicals
Unit price39.90 / kg
Minimum order100 kg
Valid14 days
Dusk Harbour 37.80 ex works? freight extra call back Thu
Illustration. An example business, not a real company.
02Production planning
After
The board orders each line by allergen and due date, counts the cleaning, and flags anything that would run late.
CleaningAllergen job
Line A: Ashwagandha was 1 h past its due time. Reordered by due date, it now finishes on time.
Line C: Collagen (fish allergen) now runs last, so the deep clean in the middle of the run goes. 3 h saved.
Illustration. An example business, not a real company.
Before
Jobs are planned line by line in the order they came in, and it's redone every morning when something changes.
A: Magnesium, Turmeric, Ashwagandha B: Vitamin D3, Zinc + C C: Collagen, Hydration, Greens
| A | B | C | |
|---|---|---|---|
| 1 | Line | First | Then |
| 2 | A | Magnesium | Turmeric late? |
| 3 | B | Vitamin D3 | Zinc + C |
| 4 | C | Collagen | Hydration clean 4h |
rush order for Zinc chews?? ask Lena
Illustration. An example business, not a real company.
03Materials and packaging
After
Needs come straight from the schedule, so every shortage shows when to order it, given the supplier's lead time.
Draft purchase orders ready. Sent when someone approves them.
Illustration. An example business, not a real company.
Before
Someone turns the plan into ingredient and packaging needs by hand, then checks stock and lead times from memory.
| A | B | C | |
|---|---|---|---|
| 1 | Material | Needs | Stock |
| 2 | Magnesium | 62 | 70 |
| 3 | Turmeric | 41+41 | 60 |
| 4 | Film | 8+14 | 12? |
| 5 | Bottles | 6+9+12 | 20 |
Tomas
Do we have enough film for Wednesday?
Piotr
Counted 12 rolls yesterday, but 8 are spoken for?
bottles: check lead time!!
Illustration. An example business, not a real company.
04Shop-floor reporting
After
A tablet at the line takes the counts as they happen, and the office sees progress, yield and finishing time live.
Magnesium glycinate capsules
47,520good of 66,000
98 %yield
980rejected
17:08finishes
Weight check 640Split capsules 340
Illustration. An example business, not a real company.
Before
Output and rejects are written on paper or sent in chats, and a supervisor types them up after the shift.
Line A · B-2236 about 48k good rejects 1000? stopped 12 + 8 min
Line A done soon? How many cases?
About 260, plus a box of rework?
| A | B | C | |
|---|---|---|---|
| 1 | Batch | Good | Rejects |
| 2 | B-2236 | later | |
| 3 | B-2237 |
Illustration. An example business, not a real company.
05Batch records and lot tracing
After
Every batch records the lots it used, so a flagged lot leads straight to the batches and shipments it reached.
Zinc citrate
Flagged by supplier39,500 units2 batches, 3 shipments, 2 brands. A hold notice for each brand is drafted and waits for approval.
Illustration. An example business, not a real company.
Before
When a supplier flags a lot, finding what it went into means paper batch sheets, delivery notes and a lot spreadsheet.
B-2204 zinc chews lots: ZN-55?1, VC-33.. B-2211 multi lots: see folder
DN-2287.pdf
DN-2301.pdf
DN-2310.pdf
scan0042.pdf
| A | B | C | |
|---|---|---|---|
| 1 | Lot | Item | Used in |
| 2 | ZN-5521 | Zinc | B-2204..? |
| 3 | VC-3318 | Vit C | |
| 4 | SW-7710 | Sweet. | ? |
Corvane Mineral Co.
Lot ZN-5521 is under review. Please check what you made with it.
Illustration. An example business, not a real company.
06Quality release
After
Each result is checked against the specification, every batch shows whether it's ready, waiting or on hold, and the certificate fills itself in.
Certificate of analysis: draft. It fills in when the last result arrives.
Illustration. An example business, not a real company.
Before
Lab results arrive by email in pieces, the checklist is on paper, and the certificate is typed by hand.
Lab results, B-2231
Moisture 4.4, lead 0.4, plate count 90.
Assay to follow, swab next week.
B-2231 ✓ identity ✓ moisture ? assay ? swab
BatchB-2231
Product
Result
Illustration. An example business, not a real company.
07Delivery dates
After
The date comes from a booked production slot plus quality release, packing and courier time.
Earliest delivery: Tue 10 Nov, taken from the live schedule.
To Marta at BrivaneReady to send
Hi Marta, we can deliver the 22,500 bottles by Tue 10 Nov. Production is booked on Line B and the date includes quality release. Thanks, the team
Illustration. An example business, not a real company.
Before
When a customer asks for a date, the planner checks the schedule, quality and shipping by asking around.
Marta · Brivane
When could you deliver 22,500 bottles of zinc and vitamin c chewables?
Line B is full this week? QA 2 days? ask Piotr re cartons
| A | B | |
|---|---|---|
| 1 | Line | Free from |
| 2 | B | Wed? |
| 3 | A | |
| 4 | C | ?? |
Illustration. An example business, not a real company.
These are examples of how it could work, not a fixed product. A real setup starts from the tools and people a business already has.
Examples of how it could work. Illustrative businesses, not clients. Also: Medbrus for DistributionTell me how your business runs today. Together we'll work out how to save you time and keep everything in view.
